Data Protection Statement Immobiliare SL SA

1. Controller

The Controller of your personal data is Immobiliare SL SA, Piazza Stazione 2, 6600 Muralto, Switzerland (hereinafter “we” or “us”). You can notify us of any data protection-related concerns using the following contact details:

Immobiliare SL SA
Piazza Stazione 2
CH-6600 Muralto
+41 91 751 22 21
[email protected]

 

2. Personal data we process and how we collect it

Personal data we process about you includes:

  • your name and contact details (e.g. address, phone number and/or email address), information about the company you work for, your position or title and your relationship to a person, and other basic information;
  • identification and background information provided by you or collected as part of our onboarding process;
  • financial information (e.g. payment-related information);
  • information about you provided to us by or on behalf of our clients or generated by us in the course of providing our services to our clients;
  • information provided to us for the purposes of attending meetings and events;
  • data in connection with your use of our website (see Section 5 below);
  • any other information relating to you which you may provide to us.

We collect this information when you interact with us, e.g. when you communicate with our staff, visit our website, fill out our contact form, sign up to our newsletter, or participate at meetings or other events. We also collect or generate personal data in the course of our activities, and we may collect personal data from other sources, e.g. to keep your information up to date using publicly available sources (such as debt registers, land registries, commercial registers, press, internet), or we may receive such information from you directly or your employees, from authorities, courts, arbitral tribunals or other third parties (e.g. our clients, service providers, etc.).

 

3. Purpose of data processing

We process your personal data:

  • to communicate with you;
  • to ensure the safety of our premises and facilities as well as protection of our employees and other individuals and assets owned by or entrusted to us (e.g. through access controls, visitor logs, network and mail scanners);
  • to provide and improve our services to you and our clients (we may also process personal data of others provided to us or collected by us on behalf of our clients, e.g. identification and background information as part of our onboarding, finance, administration and marketing processes);
  • to conclude and perform contracts with our clients or to administer our relationship with you and with our clients;
  • to monitor and improve the performance of our website (see Section 5 below for additional information);
  • to promote our services, including by sending publications, alerts, updates, event invitations etc., provided that you have not objected to the use of your data for these purposes by way of contacting the address named under Section 1 above;
  • to manage corporate governance issues (this includes our corporate organisation, such as resource planning, as well as corporate development, such as the acquisition and disposal of businesses or parts of businesses);
  • to comply with our legal, regulatory and risk management obligations (e.g. for the protection against crime), including asserting, exercising or defending from legal claims.

We process personal data for these purposes on the following basis: that it is necessary for us to perform a contract, such as engaging with an individual to provide our services or for the procurement of products and services from our suppliers and subcontractors; for the exercise of – or defence from – legal claims; to comply with legal and regulatory obligations; for legitimate interests including the interests set out above; and/or based on consent.

 

4. Data security

We use adequate technical and organizational measures to protect your personal data against unauthorised access, use, loss, alteration or destruction.

 

5. Use of our website, cookies, web analysis tools, social media, social media plug-ins and third party platforms

Website:

Our website server automatically collects and stores for a limited time log data and device information when you access and use our website. That information includes, among other things, details about how you use our website, IP address, access dates and times, web pages you visited prior to coming to this website, web pages you view while on this website, the browser used, hardware and software information, end device information and similar information. We use this data to operate, maintain, protect and improve our website.

Our website serves font files and renders fonts using services such as Google Fonts and Adobe Fonts. To properly display our website to you, these third parties may receive personal information about you, including: information about your browser, network, or device; information about our website and the page you’re viewing on it; your IP address.

Cookies:

To achieve the above-mentioned purposes and safeguard our legitimate interests, we use cookies on our website. Cookies are files that are downloaded to your device when you visit our website, or which, if already present, are read by the website.

Cookies can serve the following purposes:

  • to ensure the essential functionality of our website (technical or necessary cookies);
  • to improve user experience and efficiency in using the website;
  • to statistically analyse website traffic and user interactions (statistical cookies) (see “Web analysis tools” below);
  • for marketing purposes (marketing cookies).

Third-party cookies may also be used for these purposes.

The use of cookies that are not strictly necessary requires your consent, which you may give, manage or withdraw via the dedicated banner that appears upon your first visit to the website. Additionally, you can configure your browser settings at any time to block or delete cookies. However, disabling certain cookies may limit the proper functioning of the website.

Web analysis tools:

In particular, we may use Google Analytics or similar services on our website. These are services provided by third parties, which allow us to track and analyse the use of our website on an anonymized basis (the service provider only provides us with aggregated, not personally identifiable data on the use of the website). For this purpose, cookies are used, which are set by the service provider. These cookies collect information about the number of visitors to the website, the pages visited and the time spent on the website. The information generated by the cookies about your use of the website may be transmitted to and stored on a server in any country worldwide. However, this will generally happen with activated IP anonymization. The service provider does not receive (and does not retain) any personal data from us, but the service provider may track your use of the website, combine this information with data from other websites you have visited and which are also tracked by the respective service provider, and may use this information for its own purposes (e.g. controlling advertisements). If you have registered with the service provider, the service provider will also know your identity. In this case, the service provider is primarily responsible for the collection and processing of your personal data, which is why it is processed in accordance with its data protection statement. If you have any doubts and wish to assert your data protection rights, please contact these third parties directly.

Social media:

Social media like Facebook or Instagram use cookies to collect information such as the number of people or demographics of users who view or comment on posts on our company pages. We may receive evaluations from these social media that contain only aggregated or otherwise sufficiently anonymised data. We use this information to further develop our content and services offered on the social media page so that they may be of greater interest to users. The collection and processing of personal data in connection with social media’s analytics services is primarily the responsibility of these social media as the company providing the analytics services, which is why the processing of personal data takes place in accordance with their data protection statements. If you have any doubts and wish to assert your data protection rights, please contact these third parties directly.

Social media plug-ins:

We may use plug-ins for social media platforms or for portals such as YouTube which are recognizable by the logo placed on selected contents on our website. Plug-ins facilitate recommending and sharing our website’s selected contents on such platforms or portals. If you interact with such platforms or portals, the relevant information will be forwarded and your visit recognized by them.

Third party platforms:

It is also possible that we rely on other platforms or services offered by third parties (e.g. for the management of appointment bookings). The collection and processing of your personal data in connection with these services is primarily the responsibility of these platforms, which is why the processing is carried out in accordance with their data protection statements. If you have any doubts and wish to assert your data protection rights, please contact these third parties directly.

 

6. Who we share your personal data with

We will not use or share your personal data with anyone except as described in this Data Protection Statement. The third parties we may share your personal data with include:

  • third parties to whom we outsource certain support services (e.g. management of appointment bookings);
  • IT service providers;
  • our auditors;
  • third parties involved in organising meetings or events.

Furthermore, for the purposes set out in this Data Protection Statement – in particular, to fulfil our contractual obligations – and where necessary, we may share personal data with other third parties, e.g. recipients of a delivery or payment indicated by you, representatives (lawyers, banks) or contractual partners indicated by you, courts, regulatory authorities, government agencies and law enforcement agencies, in Switzerland or abroad. We may also be required to disclose your personal data to comply with legal or regulatory requirements.

As part of our business development, we may sell or acquire other companies, parts of companies or assets, or enter into partnerships, which may involve the transfer of personal data about you (e.g. as a customer or supplier or as their representative) to the persons involved in these transactions. Personal data about you may also be shared with our competitors, industry organisations, associations and other entities.

All of these categories of recipients may in turn involve third parties, so that your personal data may also be accessible to them. We may restrict processing by certain third parties (e.g. IT service providers), but not by other third parties who process the data as data controllers themselves (e.g. government agencies, banks, etc.). If you have any doubts and wish to assert your data protection rights, please contact these third parties directly.

 

7. Transfer of personal data abroad

We may transfer your personal data to recipients located in foreign countries, including countries that do not offer a level of data protection equivalent to the Swiss standard. Such transfers generally take place only for specific and legitimate purposes, as described in Section 3 (above), and only to the extent permitted by law and necessary, for example, for the performance of a contract or in the interest of the data subject.

If personal data is transferred to countries that do not ensure an adequate level of protection, we implement appropriate measures to ensure a level of data protection in line with the Swiss standard. These measures may include contractual safeguards and, where necessary, additional technical and organisational arrangements.

In the absence of adequate safeguards, we may transfer data abroad only if an explicit legal basis exists, such as: the consent of the data subject, performance of a contract in the interest of the data subject, the establishment, exercise or defence of legal claims, overriding public interests, data manifestly made public by the data subject, or where the transfer is necessary to protect the life or physical integrity of the data subject or third parties.

Please also note, however, that it is technically not possible to fully control the transit routes of data over global networks (e.g. when sending emails), which may result in data passing through third countries that do not provide adequate protection. In such cases, appropriate technical measures may be adopted to mitigate the associated risks.

Despite our commitment to protecting your personal data, international transfers carry inherent risks, particularly in relation to access by foreign authorities or unauthorised third parties. Upon request, we are happy to provide you with further details regarding the measures implemented to ensure an adequate level of data protection.

 

8. How long we retain your personal data for

We retain your personal data for as long as it is necessary for the purposes for which the data is collected, and as long as we have a legitimate interest in keeping personal data, e.g. to enforce or defend claims or for archiving purposes and IT security. We also retain your personal data as long as it is subject to a legal retention obligation.

 

9. Your rights

You are entitled to access your personal data and to ask for details of the personal data we hold about you and how we process it and to receive a copy of your personal data. You may also have your data rectified or erased, restrict our processing of that information, and object to the processing of your personal data. You may also choose to revoke your consent at any time. In order to assert these rights, please contact us at the address provided in Section 1 above. Please note that even after you have chosen to revoke your consent we may be able to continue processing your personal data to the extent required or permitted by law, e.g. if we are obliged to retain or process certain data, have a legitimate overriding interest or need the data for asserting claims. If you believe that the processing of your personal data violates the data protection laws, you can report this to us, enforce your rights in court or lodge a complaint with the relevant supervisory authority, in Switzerland with the Federal Data Protection and Information Commissioner.

 

10. Amendments to this Data Protection Statement

We reserve the right to change this Data Protection Statement at any time without prior notice. The current version published on our website shall apply.